Letter to the director. How to Write a Collective Letter: Features, Requirements and Sample

Instruction

Start the letter from the instructions you write. Subscribe as accepted in business correspondence. In the upper right part of the document, write in three lines. Position, company name and surname of the manager, for example:

To CEO
LLC "INTERSVYAZKOM"
Ivanov I.I.

Specify who is addressed letter. Do it after an arrogance from the previous section of the message also on the right side. You need to note your position and surname with initials, for example:

From the head of the sales department
Yesenina E.E.

Return a few rows from the previous section, align the cursor around the middle of the page, mark the character of the message. You can write a "service note", "Information Letter" or "Explanatory Help", it all depends on what about what you appeal to the head of the organization. You do not need to put the point after the title. If the letter is associated with any request, you can simply contact the director by the name of patronymic in a respectful form.

Start a letter with words that explain the reason for his writing, for example, "in the continuation of our negotiations", "in accordance with your request" or "based on your suggestions."

If your letter is associated with the request for the acquisition of the equipment, enhance the employee or providing the opportunity to make a business travel, it is better to start a letter from the phrase "I ask to consider the possibility ...".

Outlist the situation, make explanations, place tables or graphs if the character of the letter requires that. Aligning the main part of the document should be set by the width of the page. Each line should begin with an indent.

Sign up a letter, be sure to use the standard "Regards" last name, after it is necessary to put the comma.

Do not forget to specify the date of writing the letter and put a signature on the printed document.

If internal email communication has been established in your organization, start a letter from circulation and set all the information in free form.

Sources:

• letter request director

Service letters make up to 80% of the total number of documents that are prepared in the organization or in the enterprise. With their help, communication takes place between institutions and individuals. Service letters are informational in nature, they can also be compiled as a request or requirement.

Instruction

Decide for the purpose of the letter. Its only needs if the question that it is dedicated cannot be solved by or at a personal meeting, as well as if it should serve as an official document confirming the very fact of its departure. Think about it pre-and make sure that the addressee you is selected and that in its competence will be a response if your letter - inquiry.

In one, only one question must be settled. Several questions are allowed to state only if they are interconnected. The addressee must immediately understand the essence and your letter, so it must be set forth in the first phrases. They inform not only the essence of the question, but also the actions that you intend to receive in response. In the introductory part, you can refer to the regulatory acts that you are guided by writing the letter and which serve as a basis for request or providing information.

The bulk of the letter should encourage actions, convince or clarify. It should be clear, clear, brief and logical. The facts described in it must be verified and objective, digital data - as accurate as possible. The letter itself is written in business, neutral tone. The text can be written from the first person in the only or multiple number or from a third party in the singular.

Avoid a letter of categorical expressions in the text. Use for this introductory words and structures: if it is possible, apparently, as follows from, as you know.

Business requires to start a letter with "respected" and write the name and patronymic of the addressee. If they are not, then at the end of the letter, before signing, you must stand the phrase "Regards,". This respect you can emphasize in the text of the letter using such verbal turns, as: "Carefully examining your remarks ...", "carefully examined your suggestions ..."

A service letter must be written on the application forms, where its full name and contact phones are indicated.

In case of economic activity, some organizations' leaders are forced to use official trips. From Article 166 of the Labor Code of the Russian Federation, it follows that the employee is sent at the order of the head of the organization. And what if the director himself goes on a service job, because it turns out that he guides himself to the official task.

Instruction

First of all, look at the Company's Charter, who has the right to publish the leading documents. If it is written there that only the leader owns the right of publication (he is the director), then it must make documents for a business trip. If you delegated the right to sign the substitute, travel documents sign this face.

Make a service task for a business trips, it has a unified form No. DM-10A. Here, specify the place of appointment of the office trip, the time of its start and end (according to tickets), the purpose of the business trip. Subscribe a document. After completing a domestic trip, fill out the report that is located at the bottom of the form.

Make an order on the direction of the employee on a business trip (form No. 2). If the Charter spelled out the delegation of the right to sign in a different person, it should be the administrative document. Here you enter the information about the service trip: the destination and the period of the business trip, the goal and the base (service task). Subscribe a document or give to the signature to the substitute.

Tell us about your temporary replacement. If there is a deputy, assign it to execute the responsibilities of the head; If not in the state of this post - assign another person. In the administrative document, we register the replacement period and the cause (travel), specify a number of powers.

Subscribe to the Deputy Power of Attorney for the right to do business. For example, to provide the interests of the company in the tax authority. Take care of the signing of financial documents. To do this, you can contact the bank serving you and remake the signature card.

Make a travel certificate (form No. 10). Specify F.I.O. Director of the Organization, its table number. Below, enter the purpose of the travel and the period of finding outside the workplace. Jump the document.

Sources:

• how to issue commanders

This will be discussed in this article.

In what cases do I write a statement to the school director?

The statement from parents of students in the name of the Director may be drawn up in a wide variety of cases:

• to receive a child in grade 1 or deductions from school (when translating to another school);
• with a request to release a child from classes for a certain period due to the most valid reasons;
• with a request to release a child from physical training in connection with the suffering disease or injury;
• to explain the reasons for the lack of a child in classes in a certain school day;
• with a request to change the teacher, transfer the student to another class, repair the class at the expense of school, etc.

Rules for compiling a statement by the school director

• When writing a statement, it is important to strictly follow the spelling rules. You should not send applications containing errors, corrections or false information.
• When presenting the essence of the request, parents must adhere to the official style. It is important that the content is set out full, clearly, briefly and without unnecessary emotions.
• The application is recommended on the A4 sheet. It is desirable to compose it in electronic form so that you can easily correct admitted shortcomings.
• On the left side should be left a small indent equal to about 4 cm. This distance is necessary for a comfortable reading of papers that are tailored to bulk folders with materials.
• The right part of the document makes a column, which indicate the name of the institution and the name of the official to whom the application is addressed. In addition, the parent of a schoolboy, who compiled a statement, indicates his name.
• After the introductory part, the word "statement" is written.
• Next follows the main text. The application is written in an arbitrary form with a detailed presentation of all the circumstances of the case.
• Then the parent indicates the date of the application on the lower left part of the document and puts its signature with decoding in the lower right of the document.

How to fill out an application for reception in grade 1?

Many educational institutions place empty samples on their sites and examples of filling out applications for receiving children for training in grade 1.

According to the standards of Art. 9 of the order of the Ministry of Education and Science of Russia from 01/22/2014 N 32, in a standard application for receiving a child in grade 1, its legal representatives note:

1. Full name
2. Child birth information.
3. Information about the place of residence of the child and his parents.
4. Contact details of parents or legal representatives.

In the introductory part of the statement, parents indicate the full name of the educational institution, where they plan to send their child to teach. The following document is indicated below. The statement is necessarily bonded by the signature of the parent (legal representative), which was.

When considering the application, the correct filling of the document plays an important role. Therefore, parents wishing to make an application addressed to the school director should strictly observe the basic rules of its filling and clearly describe the essence of complaints or requests, not allowing actual or grammatical errors.

Effective letter request for 5 steps

Request letters are an integral, important and necessary part of the business correspondence. On the one hand, these are tactful and diplomatic requests for current issues, on the other, the tool to achieve certain targets of the addressee. The purpose of any request is to encourage the addressee to certain actions, the necessary author of the letter. How to make a letter request to as much as possible to a positive answer?

Any letter with a request should consist of a well-thought out justification and a clear setting of a request. In addition, you can use techniques that increase the efficiency of the letter.

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Step 1. To whom do you appeal to?

Contact the addressee personally, better - by name:

"Dear Ivan Ivanovich!", "Dear Mr. Ivanov!"

First, you express your respect to the addressee, secondly, the request addressed to a particular person is imposing responsibility for its implementation. There are situations where request is addressed to the team or group of persons. In this case, it is also desirable to customize the appeal.

"Dear colleagues!", "Dear managers!", "Dear junior employees!", "Dear employees of the personnel service!"

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Step 2. Why do you contact me?

Make a compliment addressee. By making a compliment to the addressee, you answer his question: "Why do you contact this question to me?" Mark his past merits or personal qualities.

"You are ready to always listen and find the best way to solve the problem of almost everyone who appealed to you. And, you need to give you due, you helped many. "

"You are a leading expert in the field ...".

"You have helped to solve many questions in the field of ...".

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This reception will allow the addressee to take a look at the request and try to find the opportunity to satisfy it.

The compliment is appropriate when it comes to non-standard requests when the addressee needs to be placed when you need to pay attention to some merits and qualities that are needed and important to fulfill your request.

It is very important not to cross the face between the compliment and coarse flattery. Be sincere.

Step 3. Reason for request

Any request you need to justify why you appeal exactly with this request. Enter the addressee in the context of your problem.

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At this stage, you need to pick up three most weighty for the addressee of the argument. It is best to build arguments according to the scheme: strong - the middle is the strongest.

Requests are of different levels of complexity, so the addressee is not always interested in performing someone's request. It must be convinced that the execution of a request carries potential benefits:

Offer to implement some attractive opportunity for it related to the fulfillment of your request:

"At all times, business, enterprising people sought not only to achieve material success, but also leave their mark in the history of the Motherland, remember to communicate with good deeds, conquer respect."

« The successful activity of any professional community is, above all, understanding and support from friendly unions, participation in joint events and projects».

« Of course, your big goal is a pure and comfortable city for people.».

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Or voice the problem that is very relevant for your destination:

"You, as the wise owner of the city, are surely concerned about the random walks of children of different ages in unusable places for this, which leads to the frequent accident and an increase in child crime."

"Your department has become frequent to appeal to non-core issues, which takes out a lot of invaluable working hours."

Show how your request can help realize the possibility:

« And today, when our country makes a bet on youth, it is difficult to find more necessary, the Holy Case than the help of young men and girls from disadvantaged families. In our city there are those who already provide such assistance - under the auspices of the city hall for donations of citizens there are our charitable center "Heritage", training hard teenagers by popular crafts. "

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"Equipment of specialized places for the pastime of children of different age will help reduce the level of child crime and minimize the accident involving children."

Describe the importance of request

When there is nothing to offer a destination or in the context of this request, it is inappropriate, it is better to enter the destination to the case. Here you need to describe the situation so fully as needed to understand the relevance of the request and the importance of its implementation. The importance of requests should be described so that "for the soul took." If a request does not apply to the category of "duch-bag", then you need to show the reconelion of causal relationships, which will give the execution of a request to the request.

"C (date), according to the lease agreement No. X, the rental fee for 1 m 2 is 20 USD. in a day. Over the past three months, there is a decline in trade activity due to economic instability and social riots. The average profit from trade is 10 cu On the day, which is not enough even for renting. If you do not take action, then private entrepreneurs will be forced to close their trading points, which can negatively affect your income. "

Thus, you must understand the addressee that the execution of a request carries the prospect of obtaining material or intangible benefits.

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Step 4. Presentation of the request

When the addressee is prepared, you can actually impose a request. The text of the request must be quite concise and extremely clear. In no case in it should not be ambiguous or inexpensive. For example, if we are talking about reducing the rent, then it is important to specify to what level:

"We ask you to reduce the rental level before stabilizing the position of up to 5 USD. For m 2 per day. "

If we are talking about providing services, then specify the request as much as possible, indicating the desired dates, the price issue, etc.:

"For the equipment of the pottery workshop, you need an oven for firing ceramics - we ask you to help us in acquiring it. The cost of the furnace with the installation is 998 thousand rubles. "

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In this example, it is not entirely clear what kind of help is required from the addressee. Better to formulate more specifically: "We ask you to help in purchasing a ceramics kiln, transferring to the settlement account of the company for the production and installation of furnaces of 333 thousand cu."

What you were asking for, the addressee should know exactly when, what, how much and at what price you want to get. Generalized request is more exposed to risk of failure, because The addressee does not always have time and desire to deal with the details. In addition, you risk getting not what you want by passing the initiative to the addressee.

For example, private entrepreneurs wrote a letter with a request to reduce rent, but did not indicate how much they want to reduce the fee:

"We ask you to reduce the rental level before stabilizing the situation."

As a result, they obtained a decrease in the rent, but minor (by 1% of the existing). Thus, their request was satisfied, but little changed in the position of the letter initiators.

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In some cases, the text of the request can be highlighted in bold to stand out in the text, but do not abuse this technique.

Step 5. Abstract your request.

Repeat your request and accentuate what benefit will receive a destination in the event of a request. The request should be somewhat modified. Best is suitable for building a sentence according to the scheme: "If you are a request, then you will be happy."

"If you meet us to meet and reduce the rent for a while, while the situation in the region is stabilized, you can not only save more than 150 jobs, but also do not incur global damages due to the complete lack of rent."

But there may be other options:

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"You can be sure that every ruble of your charity donations go to a good cause and will help you to grow decent citizens in a difficult situation."

"You can be sure that every children's smile will give you moral satisfaction from your difficult work, and your efforts and efforts are an investment in decent and happy citizens of the closest future."

The main thing is to repeat the meaning of the request and benefit from its implementation. The benefit does not have to be material. Remember that the addressee is a person, and he is not alien to feelings.

"I kindly ask you, I.I. Ivanov, to organize an appointment of applicants with the chief manager of your company. We will be appreciated for the assistance provided.

With respect and gratitude,

Free Legal Advice:

Director of Employment Center

"Dear Ivan Ivanovich!

Your company is no longer the first year participates in the program on the vocational guidance of applicants, helping them to decide on the choice of profession.

You as a personnel manager are interested in preparing professionals, and we are ready to help start schoolchildren to prepare masters of our business. To date, the profession of the manager is one of the most common, but many applicants do not have a clear idea of \u200b\u200bits sense.

In this regard, we ask you to organize a meeting of the Main Manager with applicants on March 23 at 15.00 on the basis of your company.

Free Legal Advice:

By telling the guys about the secrets of the profession today, you are laying the foundation for the preparation of real professionals tomorrow. Perhaps in a few years one of them will bring out your company to a new level of development.

With respect and gratitude,

Director of Employment Center

And do not forget about the design of the letter - this is the "face" of the organization. If the initiator of the letter of request is an organization, then such a letter is made on a branded letterhead with the signature of the head or an authorized person. If a private person is sufficient compliance with the main norms in the location of the elements of the letter. These details are legally and psychologically very important for the addressee and the formation of the right image of the sender.

Free Legal Advice:

Thank you! Very prechily! I hope for resulativity!

Thank you for the excellent article. Everything is very professionally and understandable

Thank you for adorable help in writing a letter! You helped me a lot.

Thank! Very good article!

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In my opinion, the better the better.

Thank you very much, taught you to live in the field of writing letters!

Well. Very relevant! Thank you.

Well, very relevant! Thank you.

Thank you, very affordable written

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Thanks, the information helped.

Karina, unfortunately, we do not have a similar sample.

Thank you. Very good article. And I need to write a request to a measure of the city with a request to establish a sculpture (Machina, the height of a month and a half meter) of the decorative genre of the financier and establish our administrative building of the Ministry of Finance of the region, we are nearing an anniversary from the day of formation -100 years. How would it be beautiful to beat in the request? Thank you.

• Mastercard

© Mental Skills when using materials

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Statement School Director from Parents - Registration Rules

Many parents for some reason faced the need to write a complaint addressed to the School Director. Such a document is considered official and must be issued in accordance with the established rules. To begin with, it should be understood in what situations it is worth writing a claim. Since in most cases it is possible to solve the controversial situation in a peaceful way without attracting additional attention. At the same time, each parents must write a statement for any serious occasion that requires notifying the head of the educational institution.

How to write a complaint to the school director?

Any parent seeks to protect his child from negative moments. But often it is in school that they occur. In most situations, the reasons for referring to the director may be unlawful actions of the teacher. In such cases, first of all, it is necessary to understand personally with the second side of the conflict. If such actions do not bring due results, then you should send a written claim to the director of the school. First of all, it is necessary to deal with how to write a complaint about the teacher to the management of the institution.

The submitted document requires reflect the following points:

• Identify your personal data;
• Also, a mandatory point is the indication of F.O.O. teachers, its contact details;
• FULL NAME. director;
• It is necessary to voice their claims against the teacher;
• If we are talking about serious offenses from the teacher, then you should identify your further actions and your requirements;
• Your personal signature with decoding and date.

But still the most common is the complaint about the school director from parents to the student. In this case, you should not hurry to contact the administration of the institution. It is necessary to try to solve the conflict without attracting additional parties. If parents or head refuse to cooperate, you can only make a complaint about such a student. It must be specified by F.I.O. His child and his offender, causes of conflict and your requirements for its settlement.

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Sample Application Director School

The statement must be written correctly and include mandatory items:

The full name of the educational institution, Full name director;

• Your data;
• The essence of the problem must be submitted in an argued form;
• It is possible to propose options for solving a problem situation;
• Your signature and date of your appeal.

The claim must be issued competently and picking up on a sheet A4, using the official style of communication. Since the document is the official presence of fixes is unacceptable. It is forbidden to provide false information, as well as use incorrect or offensive expressions.

Collective complaint from parents School Director

There are also situations when several parents are unhappy with the actions of the teacher. In this case, it is preferable to write a collective complaint from parents addressed to the head of the educational institution. So much more chances that you will hear and listen to your request. It is compiled by a corresponding standard complaint man. The only differences will be:

• The need to specify personal data of all parents with their contact data;
• Information about the other side of the conflict (this may be a teacher, student);
• This statement will be affected by several signatures.

The answer to the complaint of parents at school - sample

After submitting an application to the school administration, you have to wait for a response. How much to wait for him, and in what form it will be? By law on your complaint, react within 3 days after its registration. Most often, you get the answer in writing. There is no generally accepted sample of the corresponding document. However, there are some rules that need to follow:

Free Legal Advice:

• The business correspondence style is a prerequisite document;
• The claim is written in free form, but with the station of all seals and signatures;
• In his response, the Director reports the measures taken to resolve the conflict and their effectiveness.

If you cannot resolve the conflict at the local level, then within 7 days the director must convey your application to another agency, for example, to the Ministry of Education. The duration of consideration of the claim in any public institution is 30 days. After that, you will receive a detailed answer with the designation of all moments of solving the problem.

Children of school age often there are situations that do not always succeed without bringing parents. In such cases, the competent actions of a relative can help the child in difficult moments. One of these steps will be compiled by the head of the head or in other instances.

Letter request

Letter-request is one of the most common business correspondence options. In the environment of entrepreneurs, such letters are used when representatives of one organization refer to another asking for any service. Such messages can be applied in completely different situations, for example, with the need to get product information, see product samples, meet a traveling, agree on some actions, etc.

Rules for compiling a request letter

We bring to your attention to download the general template of such a document:

The letter of request for obvious reasons does not have a standard sample, but despite this it is a form of an official document. That is why, when it is drawn up, it is necessary to adhere to certain norms established by the rules of office work and business ethics. Before proceeding directly to the basic rules for its compilation, it should be noted that it can be addressed as a group of persons (for example, managers, accounting staff, lawyers, etc.), and some particular addressee.

Like any other document, this letter must contain the introductory part, namely:

• information about the enterprise-sender, expressing a request and the company to which it is addressed;
• the cause of the appeal ("In view of the delay", "due to receipt", "based on the results", etc.);
• references to the base ("on the basis of the oral agreement", "on the basis of the negotiations", "on the basis of a telephone conversation", etc.);
• the purpose of the appeal ("to solve the issue", "to avoid conflict", "to eliminate violations", etc.).

Next follows the main part relating to the requests directly. It should be expressed using any derivative of the verb "ask for" ("ask you", "I ask for" etc.), and since such a message is, in any case - a petition about some kind of service, it should Be written in a valid manner. Well, if the request will be presented to the expression of the compliment ("knowing your great opportunities", "admiring your organizational talents", etc.).

If a letter contains several requests at once, they need to be specified by individual items or paragraphs.

The unlawful rules of correspondence between organizations say that the response to a multi-stage request can also be sent by one message, with separate comments on each item. It should be noted that such a type of correspondence reduces the volume of document management and it means that reduces the time for reading and processing such letters.

If the letter implies a response to a certain period, then it is necessary to most correctly designate the message in the text.

We send and receive letters, as a rule, the secretaries of the organization (whole departments are engaged in large companies). After drawing up or reading, they transmit them to familiarize themselves to the head of the enterprise. Exceptions make up messages, marked "confidentially" or "personally in hand" - such letters are transmitted directly to the addressee.

Instructions for making a request letter

Since this message is part of corporate correspondence, it first needs to be indicated by the author, namely: the name of the sender's company, its actual address and telephone for communication. Then you need to make data about the addressee: also the name of the enterprise and a particular recipient. Next, in the middle of the line can be immediately indicated that this is a letter of request (but it is optional).

The next part of the letter is directly requested. Previously, it is desirable to justify it and then express the essence of the request. At the end of the letter you need to sign (better if this is done by the company's head or an authorized, trustee), as well as put the date of creation of the document.

How to send a letter

The letter can be poisoned by email or through fax - it is quick and convenient, but conservative sending through Russian Post will allow solid and attractively to arrange a letter. For example, you can express a request in writing by the hands of a beautiful calligraphic handwriting or print the text on a good, dear paper.

Attention to such trifles will make it clear to the addressee as opponent relates to him, and once again will emphasize the significance of the request. The only thing that should be remembered - letters through the usual mail are long, so the message needs to be sent in advance so that the document will be delivered to the recipient on time.

After sending a letter

This message, as any other document, must be registered in the outgoing documentation journal. Similarly, the recipient of the letter registers the arrival of correspondence. In the case of misunderstandings that occur in business relationships, fixing the fact of sending and receiving letters will help to quickly understand the situation.

Examples of writing letters with explanations

So, we have understood that the letter of request is a letter that contains a request to the recipient. The purpose of the text is to encourage the recipient to perform an action favorable to the sender. The letter must contain a formulated request, justifying it. It is advisable to formulate the petition so as to justify why the recipient should be beneficial to fulfill the request. The sender should not just know the rules for making text, but also take into account the psychological nuances. Next, consider specific templates-examples depending on the situation.

Letter request for cash

The letter is made in the event that it is necessary to achieve the allocation of funds from the state, sponsors, individuals.

From NKO "Help Pensioners"

Deputy of the Legislative Assembly

Hello, Ivan Ivanovich. I am a representative of the non-profit organization "Assistance of pensioners." We are providing helping lonely pensioners: we bring products, help in cleaning and repair.

Our organization has existed for 5 years. Previously, we coped with the financing of activities themselves, however, in connection with the expansion of NPOs, the funds began missing. We need money for renting premises, payroll to employees, buying equipment.

At the recent meeting of the government, the president mentioned the complex position of pensioners, noted that the situation should be urgently changed. In this regard, I ask Vruzrules to the needs of NPO "help of pensioners".

Sincerely, Petrova A. A.

The above text is drawn up by all the rules. He has:

• Name name and explanation of its activities.
• Request for money, explaining their need (money is needed for rent and salary).
• Mention of the president. It is necessary to substantiate the benefit of sponsoring for the official. What is the deputy interested? Career growth. The organization help will help achieve this goal.

Also indicated a specific amount of funds in which a commercial organization needs.

Letter-request for the delivery of goods

The letter is usually sent to the company's partners. In the text it is desirable to justify mutual benefits for both companies.

Head of the company "AAA"

From the head of the company "BBB"

Hello, Ivan Ivanovich. We wish to order your company a set of products (clarify). We are interested in your product at the regional exhibition.

If you agree, please inform the terms of delivery and a time convenient for you. We guarantee timely payment. We hope this will be the beginning of mutually beneficial cooperation.

Our contacts: (clarify).

Sincerely, Boris Borisovich.

Letter request for discounts

Typically, these texts are sent to company suppliers. For example, the organization organizes exhibitions. She has a supplier - a typography that supplies brochures, stands, booklets and so on. The cost of services is quite high. The crisis has come, and the company has become difficult to pay for the goods of the printing house. It may well become a reason to ask for a discount.

Chief of the company "Vostok"

From the head of the company "West"

Hello, Ivan Ivanov. Our organization touched the financial crisis. The number of contracts concluded with us decreased by 20%. Unfortunately, the crisis affected not only us, but also our customers. People cannot pay for our services in the same volume as before. Therefore, we provided a discount on tickets in the amount of 25%.

In connection with the difficult financial situation, our company asks you about a discount of 15% for the remaining part of the cooperation under the contract.

We sent letters asking for a discount to all our suppliers. If 20% of our partners provide us with favorable conditions, our company will fall in difficult time and will not close. We have already provided a discount of landlords and telephone company.

Sincerely, Boris Petrov.

The letter has the following important items:

• Explanation of the need for discounts.
• Specify the exact size of the discount, deadlines.
• Indirect indication that if the printing house does not provide a discount, the company will terminate the contract.

The text must be compiled so that the letter to read to the end and agreed to the proposed conditions.

Letter request for rented rent

The rent "eats" budgets of most organizations. Its decreasing allows the company to laugh at a difficult time. The letter should be sent to the Lessor.

Chief of Plyus

From the head of the minus company

Hello, Peter Petrovich. Our company touched on the financial crisis. Consumer purchasing ability decreased, business revenues decreased. In this regard, we ask you to reduce rent by 10%.

For all the time of our cooperation, we never delayed payments. We hope that you will go for concessions, and we will keep our business relationships. We guarantee timely rental of rental, despite the difficult financial conditions.

Sincerely, Ivan Ivanovich.

In a letter, it is important to mention the fact that the company has fulfilled its obligations to full. The landlord must be confident that the landlord will continue to make payments. The recipient should also understand that if he disagrees to the proposed conditions, the tenant will refuse its services.

Letter request for debt

Debts are extremely often occurring in the interaction between companies. If the organization is configured to further cooperate with the counterparty, which formed a debt, a letter of request is sent.

Dear Ivan Ivanovich, we ask you to repay the debt to our company in the size. All this time, we continued to cooperate with you, hoping for a continuation of business relationships. However, now we are forced to suspend the provision of services due to the lack of payments.

The amount of your debt is out. We ask you to pay it until March 1, 2017. If the debt is not repaid, we will be forced to solve the issue in court.

Sincerely, Peter Petrovich.

In the letter, you must specify the following items:

• Accurate amount of debt.
• The date to which the debt needs to be paid.
• Measures that the company will adopt if the payments are not received.

The text you can mention a long successful cooperation with the organization. This should be a request, not a requirement. The requirement is compiled on another template.

Letter request for delay payment supplier

The organization set the company a batch of products, but did not pay it. Duty formed, but the debtor is missing funds for payment. In this case, it makes sense to draw up a letter of deferment.

Head of the company "Where Money"

From the head of the company "Money is about to be"

Dear Peter Petrovich, we did not pay duty in size. We do not shy away from your debt, but now I cannot make payments in full failure in connection with a difficult financial condition.

For 2 years, we have supported successful business relationships with you, did not disappear payments. Today we ask for installments of payment. Our company is ready to pay debt in two stages:

• we will bring rubles until March 1, 2017.
• rubles will be made before April 1, 2017.

We promise you timely making payments. Thank you for understanding.

Sincerely, Ivan Ivanovich.

Write letter to pay for another organization

The debt of the company can be paid to another organization. Of course, the legal entity will not pay shares just like that. Usually, the letter of request is sent to the company's debtor or another person who has commitments to the company.

Head of the company "Money is about to be"

From the head of the company "Where Money"

Dear Ivan Ivanovich, you have a debt to our company in size. Our organization also has a debt to another company in size. We ask you to pay our debt to the creditor in the size. In exchange, we will provide you by installments on the balance of the debt, which you asked earlier. Thank you for understanding.

Sincerely, Peter Petrovich.

Letter request for assistance in resolving the issue

In front of any companies, there may be difficult problems with which it is impossible to deal with no extraneous assistance. The request for assistance can be sent if necessary, for example, activities. The petition is sent to commercial organizations, state structures.

Director of AAA

From a public organization

Dear Boris Borisovich, I am a representative of the Public Organization "Darim Good". We are engaged in organizing and holding holidays for children from the shelter.

We ask you for help in organizing food supplies for a holiday. Of course, at the event we mention you and your company. The holiday will be attended by representatives of the Legislative Assembly, the public.

Contact us You can by phone XXX

Sincerely, Ivan Ivanovich.

We combine all the rules for making a request letter. First you need to introduce yourself, tell about your activities. But the introductory part should not be tightened. Our goal is to encourage the recipient to read the letter. If the text is too long, the recipient is unlikely to read it to the end. Then you need to proceed to present your request. Accuracy is required: indication of deadlines, amounts of funds. It is important to understand that the recipient must feel its benefit. Therefore, in the letter you need to specify why organizations will benefit the request. At the end, it is necessary to say goodbye politely without improving.

Help please competently write a letter to the official to restore at work

Business letter is one of the main communication tools in any business. Properly drawn business letter will help create a positive impression of the company. And one illiterately written letter is able to kill your entire reputation. We have already written about the rules of business correspondence, now let's look at specific examples of business letters.

Samples of business letters

Types of business letters Many are business offers, claims, letters of gratefulness, letters-failures, accompanying letters, warranty letters, information and so on. The principles of their compilation are practically no different from each other. Look again to not allow mistakes.

Examples of letters

An example of a warranty letter

Sample answer letter

This is a visual example of how a polite letter may be containing a refusal:

An example of an information letter

Example letter of claim

Examples of letters in English in business correspondence

High levels of English possess, alas, not all. And often managers are somewhat lost when they need to write a business letter in English. If even Russian people in the correspondence can always understand each other, then what to talk about a foreign language? The best way out in this situation will find similar letters and consumption in your letter suitable phrases. Here for example, three samples of business letters in English: a letter grateful to the client, a letter with clarification of the terms of the transaction and a letter-response to the purchase offer. Each file is presented with a letter of writing in English and its translation into Russian.
Download letter grateful to the Client in English.
Download a letter with the terms of the transaction in English.
Download a letter to the answer to buying in English.

Structure of a business letter

A clear structure is a mandatory feature of a business letter. She will help the recipient faster understanding the meaning of the written and reduce the time for his reading. Business letter consists of such main parts:

1. Title (letter topic). The header of the letter should write it a brief goal or the essence. Here you can not use some abstract phrases. The addressee one by one only the title should be clear what the letter is about. For example, "On the change in product delivery prices" or "Business Proposal for Trade Cooperation with XXX".

2. Greeting.Traditional in business letters is considered a greeting "Dear + name Patronymic!". However, it is not necessary to use the name. You can also contact the addressee through his position: "Dear Mr. Director!" However, note that the appeal by the name slightly reduces the psychological distance and emphasizes the magnitude of business relations. If the letter is addressed to the group of persons, then it is permissible to write "Dear ladies and gentlemen!", "Dear partners!" etc. The use of abbreviations "Mr.", "Ms." or initials is perceived as a manifestation of disrespect, so try to avoid it.

3. The presentation of the purpose of writing the letter, its essence, the main thought.This is the main part of the letter. Here you write directly about the reason for writing the letter.

4. Your suggestions for solving this problem, recommendations, requests, complaints.Business letters almost always suggest a certain recipient response (except purely informative letters). Therefore, it is important to describe not only the problem itself, but also to offer its solutions. If you write a complaint, ask for appropriate measures if you make a proposal of cooperation, then describe its possible options. In a word, the recipient of your letter should not only understand "that" you want from it, but also to understand "how" you propose to implement it. Then it will be a real business letter.

5. Short outcome and conclusions. At the very end, you can sum up the total of the foregoing. However, it is not always possible to do it very briefly. In this case, writing in several proposals what you have described in the first two paragraphs is not worth it. Remember that the best friend of the business letter is brevity. Therefore, in most cases, it is enough to restrict ourselves to the phrases "I hope for successful cooperation", "waiting for your answer on this issue" and so on.

6. Signature.A business letter is signed by the post, name and surname of the sender with the traditional phrase "Regards". Other options are possible: "Best regards", "sincerely yours" and so on, depending on the proximity of your contact with the recipient. The phrase "Sincerely" is the most universal, so if you doubt how it will be more appropriate to subscribe, then use this phrase and definitely not mishash.

Also, it will not be superfluous to add contact options with you: Other email addresses, phone working numbers, Skype. This is not only the benefit that the recipient will be able to quickly contact you with a convenient way to him, but also that so you will demonstrate your openness and readiness to communicate with the addressee.

And do not forget that the official letter is primarily a document. Therefore, neglected the rules of its compilation, you irretrievably ruin the reputation of your company and yourself as a specialist.

In order to write a message to the Director-General of the Organization, it was not for an employee torture, it is quite applied in practice the rules for writing a business letter, that is, break all the message into several parts and competently arrange them.

Instruction

1. Start the letter from the instructions you write. Subscribe as accepted in business correspondence. In the upper right part of the document, write in three lines. Position, company name and surname of the Chief, Let's say: the Director-General Ivanovo I.I.

2. Specify who is addressed letter. Make it later an arrogance from the previous section of the message also on the right side. You need to notice your position and surname with the initials, let's say: from the head of the department of sales of E.E.

3. Return a few rows from the previous section, align the cursor around the middle of the page, mark the message of the messages. You can write a "service note", "informational letter" or "explanatory certificate", it all depends on what reason you appeal to the head of the organization. Point to put later header is not needed. If the letter is associated with some request, it is permissive to contact the director by the name of patronymic form.

4. Start a letter with words that explain the reason for his writing, let's say, "in the continuation of our negotiations", "in accordance with your request" or "based on your suggestions".

5. If your letter is associated with a request to obtain the technique, an increase in the employee or providing a likelihood to make a business travel, to start a letter from the phrase "Being to see the opportunity ...".

6. Expose the situation, make an explanation, place the tables or graphics if the set of letters requires that. Aligning the rod part of the document should be set by the width of the page. Any string should begin with an indent.

7. Sign up the letter, strictly use before specifying the name standard "with respect", later it is necessary to put the comma.

8. Do not forget to specify the date of writing the letter and put the signature on the printed document.

9. If internal email communication is headed in your organization, start a letter from circulation and express all the information in free form.

Service letters constitute up to 80% of the universal number of documents that are prepared in the organization or in the enterprise. Communication between institutions and individuals occurs with their impurity. Service letters are informational temper, they can also be compiled as a request or requirement.

Instruction

1. Decide for the purpose of the letter. It must be written only if the question is dedicated to, it is impossible to decide on the phone or at an individual meeting, as well as if it should serve as an official document confirming the fact of its administration itself. Think about it in advance and make sure that the destination is chosen correctly and that the result will be in its competence if your letter - inquiry.

2. In one letter, only one question should be expressed. Several questions are allowed to state only if they are interconnected. The addressee must immediately realize the essence and category of your letter, it must be expressed in the first phrases. They inform not only the essence of the question, but also the actions that you believe to get into the result. In the introductory part, you can refer to the regulatory acts that you guide the compilation of the letter and which serve as the basis for requesting or providing information.

3. If the circumstances and the essence of the question are closely famous for the addressee and have been coented before, then the service letter is allowed to write without the introductory part, setting out the question itself immediately.

4. The bulk of the letter should encourage to persuade or explain. Its should be clear, distinct, short and logical. The facts described in it are obliged to be verified and objective, digital data - as accurate as possible. The letter itself is written in business, neutral tone. The text can be written on the first person in an exceptional or multiple number or from a third party in an exceptional number.

5. Avoid letters of unconditional expressions in the text. Use the introductory words and structures for this: if it is permissible, probably, as follows from, as peculiar.

6. Business etiquette requires you to start a letter with the phrase "high" and write the name and patronymic of the addressee. If they are not, then at the end of the letter, before the signature of the chief of your organization, the phrase "Regards," must stand. This respect you can emphasize in the text of the letter, applying such verbal cycles as: "Scrupulously examining your notes your comments ...", "Easily seeing your suggestions ...".

7. A service letter must certainly be written on the application forms, where its full name and contact phones are indicated.

In case of economic activity, some heads of organizations are required to apply official trips. From article 166 of the Labor Code of the Russian Federation it follows that the employee is sent to commander By order of the head of the organization. And what if the director himself rides on the official task, tea it turns out that he directs himself to the official task.

Instruction

1. First of all, look at the Charter of the Socium, who has the right to publish the leading documents. If it is written there that only the head has the right of publication (director), then it should make documents for a business trip. If you delegated the right to sign the credit, travel documents sign this face.

2. Make a service task for a business trips, it has a unified form No. DM-10A. Here, specify the place of appointment of a service trip, the time of its start and end (according to tickets), the purpose of the business trip. Subscribe a document. Later, the end of the office fill in the report, the one that is located at the bottom of the form.

3. Make an order on the direction of the employee on a business trip (form No. 2). If the Charter spelled out the delegation of the authority of the signature to another person, to draw up the regulatory document. Here you enter the information about the service trip: the destination and the period of the business trip, the goal and the base (service task). Subscribe a document either give to the signature of the check.

4. Tell us about your temporary replacement. If there is a deputy, assign it to execute the responsibilities of the head; If not in the state of this post - assign another person. In the administrative document, we register the replacement period and the cause (travel), specify a number of powers.

5. Take a power of attorney for the right to do business. For example, to provide the interests of the company in the tax authority. Take care of the signing of financial documents. To do this, you can contact the bank serving you and remake the signature card.

6. Make a travel certificate (form No. 10). Specify F.I.O. Director of the Organization, its table number. Below, enter the purpose of the travel and the period of finding outside the workplace. Jump the document.

If in the document executed in the OpenOffice.org editor, Abiword or Microsoft Word, there is a table, the number of rows and columns in it is not fixed. If necessary, add them to add, thereby increasing the number of points tables and their parameters.

Instruction

1. Open the document in which the table is located. To do this, select the File menu item - "Open" or press the Ctrl-O keys. Discover the file in one or another folder, and then press the OK key. Discover the table to which you want to add continued .

2. Set the cursor to the cell tables , later, you need to position the further column or the string.

3. Apply the arrow to the same cell, later, click the right mouse button.

4. In the menu that appears, select "String" - "Paste" or "Column" - "Insert".

5. In the "Number of" input field, enter the number of or columns or columns from the keyboard. It is also allowed to increase or reduce their number with the arrow buttons located on the right side.

6. Select the location of the added rows or columns: up to either later the cell in which the cursor is currently.

7. Click OK. Rows or columns will be added, but they will be empty. Enter the necessary information in them.

8. Later, the addition of new cells may be needed to edit the form of the frame as closely available. To do this, moving the cursor in all of the cells tables In the Text Editor menu, select "Format" - "Table".

9. When the window opens, select the Frame tab. After that, activate one of the ready-made embodiments in the "predefined" field or configure the appearance of all of the walls in the "Customer" field.

10. If you have done when configuring the framing an error, press the "Restore" key, later, configure the parameters again. When all errors are eliminated, click OK, and View tables Change to the installed. After that, the document will save here to the newest file ("File" - "Save both") or in the same file (Ctrl-S). When applying the OpenOffice.org editor and the application that is not the main format, make sure the format is invalid.

This document should be issued if the employee (no matter what position he occupies in this company) considers it necessary to convey something important to the attention of the head of the firm and understands that it does not solve it without his personal intervention.

Attention! A service note is often confused with a report.

These two categories of written appeals within the company are really similar in the most important thing - they have an information orientation and imply certain actions from who are addressed.

They relate to either a specialist or the activities of a particular unit. However, the memorable note is more hierarchically painted: It is always written "from the bottom up", that is, from the lower specialist - who is at a higher position.

The service can be addressed to the representative of the same rank as the author, and the one who is below. Moreover, it is also addressed to representatives of partner organizations. In fact, the memorandum is a subspecies of service, as well as explanatory.

Regarding the difference between the service notge from the report, see the comment of the specialist.

Should the head draw up a document?

Must, but in those cases, if he wishes something to convey to the attention of a specialist or a leader of a division and is waiting for concrete actions in response.

What partitions consists of a service note?

As already mentioned a specially installed sample for such paper does not exist. However, there are spelling rulesAccording to the rules of business communication, as well as the norms of the internal schedule of a particular company.

Samples of such a note as a rule are in local documents of the company - in paper or the employee is provided together with the internal corporate e-mail. In the latter case (if your company is customized to address handling electronic form), you need to use the notification feature of reading.

So, similar the document always contains:

• the full name of the company and the structural unit (from where it is written);
• registration number;
• specifying the addressee (you need to mention the rank, surname and initials, or completely name and patronymic);
• the name of the paper and its purpose (for example, a service note for repairs);
• text - information part (compressed and in essence) and what actions are expected from the addressee;
• date;
• signature with decoding.

It is required to write compressed and essentially a question, I remember that the service time is limited for each employee and it is expensive.

Important! No errors in writing language are not allowed. You should also avoid corrupt and interlayer tangled and bulky phrases that can be interconnected and distort the meaning of what you want to convey.

The principle of writing is always one: what happened - what you want - why do you think that one to whom you do should do so. Additional liability will give the writing of the note on the branded form with the company logo.

It is also well indicated by the consequences for a business that the existing situation bears and how to fix the intervention of the addressee. For example, someone violates the inner routine and makes a disorder in the team, as a result of which disunity arose in the department, the command spirit required to increase sales is violated.

Best to stick to business, neutral style When handling. Accordingly, it is impossible to use obscent, Slanghthels, emotionally painted reviews, especially, abusive, offensive or unethical.

If you want from the destination not one, but several actions, they must be specified on a numbered list, each from a new line, separated by a semicolon.

Step-by-step instructions: how to make up?

How to write a notebook director for sample correctly? In the upper right corner, the "cap" of the document is drawn up - to whom and which unit paper is transmitted, be sure to specify the position and passport details. Below, in the center is a service note and its purpose (for example, for repairs, or to write-off, on raising or bonuses of an employee,), there is a registration number.

The text is written below - the essence of the question, first the informative part, then you want (for example, I ask you to check the order for such an incident), or ask you to replace the next equipment in such a department (saying first, why it follows Make and in what condition is an existing technique).

Let's give concrete an example of how such paper can look.

General Director of Lotos-B LLC

Sergeyev Sergey Sergeevich

from the senior sales manager Ivanova I.I.

Office note number 21

(for repair and replacement of equipment)

I bring to your information that in the sales department of Lotos-M LLC, computer technician is unsuitable for further work and needs to be replaced. So at the moment of 8 computers (based on one for two employees) fully in non-working state 5, another system administrator is declared to be repaired. Due to what has happened, the interaction with customers is slowed down. Employees are forced to use personal laptops and tablets brought with them. The printer is also recognized as not subject to repair, since very old.

I ask you to:

1. purchase 5 new computers;
2. dispose of 2 computers repair;
3. replace the printer in the department.

Yours faithfully

senior Sales Manager, Ivanova Irina Ivanovna (signature).

So, it is clear that if the employee wants something from another employee, the more from the boss, this it is necessary to issue in writing and on the sample installed in a specific company, in accordance with business ethics.

Only this gives a guarantee that your appeal will not be ignored and it will be given an exhaustive answer to it and only so your appeal will be regarded as rational, and not as a private request that management (higher or general) can ignore.